Foldr Sign sends documents for signature without uploading them to a third-party portal. Templates, reminders, expiry, a second factor where you want one and a tamper-evident audit trail. Signed documents land back in the same folder they started in.
Right-click a contract to send it, then watch two directors sign in turn, the signed copy land beside the original with its certificate, and every envelope tracked in one place.
Sign behaves like the rest of Foldr: addressed against the same directory, scoped to the same permissions, audited into the same activity log. The signed PDF is a file in a folder, not a record in someone else’s database. Sign is part of Enterprise on Foldr Cloud, an add-on on Business, and a licence key on an appliance.
No upload to a vendor portal, no per-document fees. The PDF is opened, signed and saved back in the same storage location it started in. Your retention rules, your search index, your permissions model.
Type a colleague’s name, paste an external email, or pick a group. Send to a group and each member gets their own copy to sign (groups are expanded when you send, so people who joined this morning are included). Internal signers sign in through your existing directory.
Save the recipients, fields and order of signing as a template, reuse it next time. NDAs, sales contracts, onboarding packs go out in seconds, not minutes.
Nudge signers automatically on a schedule you set. Envelopes can expire on a hard deadline; chase emails stop the moment the envelope is voided or completed.
External signers use a magic link, with no account to create. Where the sender requires a second factor, they use the authenticator or passkey they’ve enrolled, and one who hasn’t can’t sign until they have. Internal signers come through Foldr’s normal login, with TOTP, Duo push or passkey enforced where one is enrolled.
Every action is recorded with timestamp, IP and device: opens, views, signatures, declines. A certificate of completion goes on the final PDF, and the PDF’s SHA-256 is recorded when it’s sealed, so a copy that’s been altered since can be spotted. Audit rows are kept for seven years by default (you can change that, or hold them indefinitely); after that the sealed PDF carries on alone, and the certificate of completion baked into it is a portable copy of the same record.
Signers can type their name in a handwriting style or draw it, and adopt it once for every place they sign.
The signature, who signed and when are written to fields on the PDF, so “what did we sign in May?” is a search.
Add people to sign, to approve, or just to be copied in, in order or all at once. If the file changes on the share after you’ve sent it, the envelope stops and tells everyone instead of quietly signing something different.
The document, the fields, the audit trail and the certificate of completion all live in Foldr, alongside everything else.
Right-click a PDF in any share and choose “Send for signature.” (It has to be a PDF, so save a Word file as one first.) Drag signature, initials, date and text fields onto the page, assign them to recipients, set the signing order. Save the whole arrangement as a template if you’ll do it again.
Each signer gets an email with a magic link straight to the signing surface, with no app to install and no account to create. Internal signers come through Foldr’s normal login, with TOTP, Duo push or passkey enforced where one is enrolled. Reminders go out on the schedule you set; the envelope expires on the deadline you set.
The executed document lands in the original folder with the certificate of completion added to the PDF. MaSH listeners pick it up, Grace can answer questions about it, Captur can extract fields out of it. The signed file is just a file.
Outstanding, waiting on whom, expiring when. Resend a single envelope, void the lot, download a bundle of completed PDFs. Activity feed shows opens, views, declines and signatures in real time.
Conventional e-signature uploads your document to a vendor cloud, returns a copy, and keeps the record-of-truth on their servers. Retention, search, access controls and audit all sit with someone else. Foldr Sign opens the file where it already lives, applies the signature, and saves the result alongside the original. Retention, search, access control and the auditor’s evidential chain all stay where they already are.
Recipients you can already see in Foldr (colleagues, group members, share collaborators) are the same recipients Sign can address. A signer who isn’t allowed to open the source share gets a one-shot signing link scoped to the envelope only, and never gains broader access. External users can be added once and reused across every envelope, with no seat tax.
Foldr Sign is a Simple Electronic Signature (SES) implementation under eIDAS Article 25 (EU Regulation 910/2014), the UK Electronic Communications Act 2000 (and the UK eIDAS regulations), and the US ESIGN Act and UETA. The Law Commission of England and Wales confirmed in its 2019 report on the electronic execution of documents that SES is sufficient for the vast majority of commercial transactions.
The certificate of completion records timestamp, IP, geolocation and user-agent for every action, and Foldr records a SHA-256 hash of the signed PDF when it’s sealed, so an altered copy can be spotted. Enough for the SES evidential bar covering most commercial contracts, internal HR documents, NDAs and consent forms.
Advanced Electronic Signature (AES) is on the roadmap. AES needs more than a file format: a Qualified Trust Service Provider partner for signer certificates, a real identity-verification step at signing time, and PAdES output. Talk to us if you need AES today; for the few documents that genuinely need it, we'll often point you back at the incumbent.
Captur extracts the contract metadata after signing. Grace answers questions about the resulting document set. MaSH routes the executed PDF to the system of record, archives it on a schedule, or kicks off the next envelope in a sequence. A signed document is the beginning of a workflow, not the end of one.
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